Holstein Canada

Fees and Scheduling


Fees Icon  Fees

During the first two years of Cattle Assessments provided by Holstein Canada only one visit fee will be charged for herds that choose to combine their Cattle Assessment visit with a classification visit and these herds will not incur any Cattle Assessment animal fees.

For non-classifying visits, the total costs of the assessments are the producers’ responsibility, unless the Provincial Milk Board has committed to paying these fees on the producers’ behalf. See the table below for fee details:

Schedule Icon  What to expect leading up to your assessment

In order to schedule your assessment visit, a Holstein Canada assessor and/or office staff will contact you.

  1. First Contact by Mail:
    • Scheduling letter: this will remind you of your upcoming validation date and provide you with 2-3 options of timeframes during which we anticipate our assessors will be in your area. (See letter and survey sample.)
    • Cattle Assessment Factsheet: to outline what you can expect during your animal assessment (see online handout here)
    • Prepaid pre-screening survey: by completing this survey you will help our staff learn more about your farm so that we can make more accurate scheduling decisions based on factors like barn type, number of milking cows, milking times, and you will be able to indicate your preferred timeframe for an assessment out of the options provided.
  2. Follow up (if required) by Phone:
    • If we do not receive a completed survey or if any information on the survey needs to be clarified, Holstein Canada staff will follow up with you with a phone call to complete the pre-screening process.
    • To schedule a visit: every effort will be made to have one of our assessors call you during the approximate timeframe you select during pre-screening. However, please be advised that due to the time and numbers, it may not always ne accommodate all preferred timeframes.
Cattle Assessment Visit Fee Cattle Assessment Animal Fee Provincial Boards Pay
For assessments completed during a classification visit* N/A N/A Classification visit fee for classification done at the time of the Cattle Assessment: QC
For assessments requiring a herd visit without herd classification** $100 $6/animal All fees: QC, AB, NB, NF, PEI

*regular classification fees still apply but the producer will not be charged Cattle Assessment fees
**unless scheduled outside of same round classification visit due to an assessor scheduling decision

Please note: Visits cancelled within 24 hrs of the scheduled visit or upon the assessors arrival on the farm will result in a herd visit charge.

What can you do ahead of time to make sure your cattle assessment is a positive experience for you, your cows and the assessor?

Here are some tips that will help make your cattle assessment visit as easy as possible:

  • Pre-screening survey: Please fill in completely and return as soon as possible to save you time spent on follow up from Holstein Canada.
  • Trimming schedule: Please note that a Cattle Assessment should not be done within the week following hoof trimming as trimming may affect cattle gait.
  • Cleanliness: In order to accurately score injuries the assessor must have a clear view of the area being assessed. Please be aware that if the assessor cannot accurately score the hocks, knees and necks due to excessively dirty animals, they may have to score these traits as “Requires corrective action.” For example, if hocks are covered entirely with mud/manure, the assessor cannot determine if there is an injury underneath the mud or not. If this affects more than 20% of the herd, this could be an area to address prior to your assessment.
  • Visit time required: Keep in mind that accurately assessing the sample of your herd will take an average of 3-4 min/animal, please plan accordingly.
  • Preparation: If you and the assessor have planned to have loose-housed animals in headlocks, an extra gate set up, or animals in from pasture, please have the set up complete as much as possible ahead of the visit.
  • Group separation: If your herd fits the following criteria and you would like a randomly generated list of animals provided to you 24 hours prior to your visit in order to sort a group of cattle for assessment, please contact the office:
    • loose-housing system for milking cows
    • participate in milk recording services (this is the only way we have an active animal inventory in our system)
    • have the ability to sort a group of cows into a holding area/pen large enough to accommodate working with the required sample size prior to your visit